40+ Essential Microsoft Office Keyboard Shortcuts

In today’s fast-paced work environment, efficiency is crucial. One of the easiest ways to boost your productivity is by mastering Microsoft Office keyboard shortcuts. These shortcuts can save you time and streamline your workflow, letting you focus on what really matters. This article covers essential keyboard shortcuts for Microsoft Word, Excel, PowerPoint, and other Office applications, helping you work smarter, not harder.

See also: Essential keyboard shortcuts for Windows & Mac »

Why use Microsoft Office keyboard shortcuts?

Microsoft Office keyboard shortcuts are key combinations that perform specific actions within a program. They help you work faster and more efficiently by reducing the need to navigate through menus and options with your mouse. For many users, especially those with mobility or vision disabilities, keyboard shortcuts can be easier and more efficient than using a touchscreen or mouse.

Microsoft Word shortcuts

Microsoft Word is one of the most popular word processing applications. Here are some essential Microsoft Office keyboard shortcuts to help you navigate and format your documents more efficiently:

ActionShortcut (Windows)Shortcut (Mac)
Select all textCtrl + ACommand + A
Copy selected textCtrl + CCommand + C
Cut selected textCtrl + XCommand + X
Paste textCtrl + VCommand + V
Undo last actionCtrl + ZCommand + Z
Redo last actionCtrl + YCommand + Shift + Z
Bold textCtrl + BCommand + B
Italicize textCtrl + ICommand + I
Underline textCtrl + UCommand + U
Save documentCtrl + SCommand + S
Print documentCtrl + PCommand + P
Open new documentCtrl + NCommand + N
Find textCtrl + FCommand + F
Insert hyperlinkCtrl + KCommand + K
Center align textCtrl + ECommand + E
Increase font sizeCtrl + Shift + >Command + Shift + >
Decrease font sizeCtrl + Shift + <Command + Shift + <

Microsoft Excel shortcuts

Excel is a powerful tool for data analysis and management. Use these shortcuts to navigate and manipulate data more effectively:

ActionShortcut (Windows)Shortcut (Mac)
Select all cellsCtrl + ACommand + A
Copy selected cellsCtrl + CCommand + C
Cut selected cellsCtrl + XCommand + X
Paste cellsCtrl + VCommand + V
Undo last actionCtrl + ZCommand + Z
Redo last actionCtrl + YCommand + Shift + Z
Save workbookCtrl + SCommand + S
Print workbookCtrl + PCommand + P
Open new workbookCtrl + NCommand + N
Find dataCtrl + FCommand + F
Insert new worksheetShift + F11Command + Shift + F11
AutoSum selected cellsAlt + =Command + Shift + T
Format cells dialog boxCtrl + 1Command + 1
Insert current dateCtrl + ;Command + ;
Insert current timeCtrl + Shift + :Command + Shift + :

Microsoft PowerPoint shortcuts

PowerPoint is key for creating presentations. Use these shortcuts to enhance your productivity:

ActionShortcut (Windows)Shortcut (Mac)
Start slideshowF5Command + Shift + Enter
Start slideshow from current slideShift + F5Command + Enter
New slideCtrl + MCommand + Shift + N
Duplicate slideCtrl + DCommand + D
Save presentationCtrl + SCommand + S
Print presentationCtrl + PCommand + P
Open new presentationCtrl + NCommand + N
Find textCtrl + FCommand + F
Insert hyperlinkCtrl + KCommand + K
Bold textCtrl + BCommand + B
Italicize textCtrl + ICommand + I
Underline textCtrl + UCommand + U

Enhance your productivity with Microsoft Office keyboard shortcuts

Mastering Microsoft Office keyboard shortcuts can greatly boost your productivity by allowing you to perform tasks more quickly and efficiently. Whether you’re working in Word, Excel, or PowerPoint, these shortcuts will help you navigate and manipulate your documents with ease. Practice these shortcuts regularly to become more proficient and streamline your workflow.

Incorporate these Microsoft Office Keyboard Shortcuts into your daily routine to work more efficiently and effectively, leading to increased productivity and success in your professional endeavors.

See also: Chrome Keyboard Shortcuts »


Source: Microsoft Support

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