In today’s fast-paced work environment, efficiency is crucial. One of the easiest ways to boost your productivity is by mastering Microsoft Office keyboard shortcuts. These shortcuts can save you time and streamline your workflow, letting you focus on what really matters. This article covers essential keyboard shortcuts for Microsoft Word, Excel, PowerPoint, and other Office applications, helping you work smarter, not harder.
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See also: Essential keyboard shortcuts for Windows & Mac »
Why use Microsoft Office keyboard shortcuts?
Microsoft Office keyboard shortcuts are key combinations that perform specific actions within a program. They help you work faster and more efficiently by reducing the need to navigate through menus and options with your mouse. For many users, especially those with mobility or vision disabilities, keyboard shortcuts can be easier and more efficient than using a touchscreen or mouse.
Microsoft Word shortcuts
Microsoft Word is one of the most popular word processing applications. Here are some essential Microsoft Office keyboard shortcuts to help you navigate and format your documents more efficiently:
Action | Shortcut (Windows) | Shortcut (Mac) |
---|---|---|
Select all text | Ctrl + A | Command + A |
Copy selected text | Ctrl + C | Command + C |
Cut selected text | Ctrl + X | Command + X |
Paste text | Ctrl + V | Command + V |
Undo last action | Ctrl + Z | Command + Z |
Redo last action | Ctrl + Y | Command + Shift + Z |
Bold text | Ctrl + B | Command + B |
Italicize text | Ctrl + I | Command + I |
Underline text | Ctrl + U | Command + U |
Save document | Ctrl + S | Command + S |
Print document | Ctrl + P | Command + P |
Open new document | Ctrl + N | Command + N |
Find text | Ctrl + F | Command + F |
Insert hyperlink | Ctrl + K | Command + K |
Center align text | Ctrl + E | Command + E |
Increase font size | Ctrl + Shift + > | Command + Shift + > |
Decrease font size | Ctrl + Shift + < | Command + Shift + < |
Microsoft Excel shortcuts
Excel is a powerful tool for data analysis and management. Use these shortcuts to navigate and manipulate data more effectively:
Action | Shortcut (Windows) | Shortcut (Mac) |
---|---|---|
Select all cells | Ctrl + A | Command + A |
Copy selected cells | Ctrl + C | Command + C |
Cut selected cells | Ctrl + X | Command + X |
Paste cells | Ctrl + V | Command + V |
Undo last action | Ctrl + Z | Command + Z |
Redo last action | Ctrl + Y | Command + Shift + Z |
Save workbook | Ctrl + S | Command + S |
Print workbook | Ctrl + P | Command + P |
Open new workbook | Ctrl + N | Command + N |
Find data | Ctrl + F | Command + F |
Insert new worksheet | Shift + F11 | Command + Shift + F11 |
AutoSum selected cells | Alt + = | Command + Shift + T |
Format cells dialog box | Ctrl + 1 | Command + 1 |
Insert current date | Ctrl + ; | Command + ; |
Insert current time | Ctrl + Shift + : | Command + Shift + : |
Microsoft PowerPoint shortcuts
PowerPoint is key for creating presentations. Use these shortcuts to enhance your productivity:
Action | Shortcut (Windows) | Shortcut (Mac) |
---|---|---|
Start slideshow | F5 | Command + Shift + Enter |
Start slideshow from current slide | Shift + F5 | Command + Enter |
New slide | Ctrl + M | Command + Shift + N |
Duplicate slide | Ctrl + D | Command + D |
Save presentation | Ctrl + S | Command + S |
Print presentation | Ctrl + P | Command + P |
Open new presentation | Ctrl + N | Command + N |
Find text | Ctrl + F | Command + F |
Insert hyperlink | Ctrl + K | Command + K |
Bold text | Ctrl + B | Command + B |
Italicize text | Ctrl + I | Command + I |
Underline text | Ctrl + U | Command + U |
Enhance your productivity with Microsoft Office keyboard shortcuts
Mastering Microsoft Office keyboard shortcuts can greatly boost your productivity by allowing you to perform tasks more quickly and efficiently. Whether you’re working in Word, Excel, or PowerPoint, these shortcuts will help you navigate and manipulate your documents with ease. Practice these shortcuts regularly to become more proficient and streamline your workflow.
Incorporate these Microsoft Office Keyboard Shortcuts into your daily routine to work more efficiently and effectively, leading to increased productivity and success in your professional endeavors.
See also: Chrome Keyboard Shortcuts »
Source: Microsoft Support